Key Responsibilities

General Office Administration

· Manages phones, emails, and correspondence.

· Maintain accurate filing systems (digital and paper).

· Handle ordering of supplies and equipment.

Financial & Payroll Support

· Process invoices, accounts payable/receivable, and reconciliations.

· Assist with payroll processing for seasonal and permanent staff.

· Liaise with accountants and external service providers.

Staff and Seasonal Support

· Assist with recruitment paperwork, onboarding, and staff records.

· Maintain rosters and timesheets, especially during peak harvest periods.

· Keep contractor and employee compliance documents up to date (e.g., visas, health and safety inductions).

· Organising weekly staff BBQs.

Compliance & Record Keeping

· Support food safety and audit documentation (e.g., NZGAP, GlobalG.A.P, or other compliance schemes)

· Maintain accurate spray diary, input purchase, and water-use records.

· Assist with health and safety reporting and incident logs.

Customer & Supplier Liaison

· Communication with suppliers, packhouses, and logistics companies.

· Support export documentation, orders, and dispatch records.

· Provide general support to the owners in managing relationships with buyers and industry partners.

Skills and Experience

· Proven experience in Office Administration (preferrable in a farming, horticultural or small business background).

· Strong organisational and multitasking skills with keen attention to detail.

· Time-management skills with the ability to prioritise under pressure.

· Proficiency in Microsoft Office Suite and experience in payroll and accounting software.

· Good numeracy and attention to detail.

· Strong communication skills, able to deal with seasonal workers, contractors, and customers.

· Adaptability and willingness to assist in different areas of the business when required.

Personal Attributes

· Reliable, trustworthy, and proactive.

· Comfortable working in a busy, family-run environment where flexibility is important.

· Enjoys variety in tasks – no two days are the same.

· A practical, “can-do” attitude with problem-solving skills.

How to Apply: Please email your CV and Cover Letter to our email address.